How do occupancy sensors work without identifying people?
We use PIR (passive infrared), mmWave and thermopile sensors that detect motion and heat signatures but can't see faces or identify individuals. No cameras, no badges, no personal data.
Is occupancy data personal data under GDPR?
Aggregated room occupancy isn't personal data. Desk-level occupancy combined with hot-desk bookings could be, so we provide role-based access controls and retention settings specifically for that case.
How accurate is the occupancy detection?
PIR sensors are >98% accurate for presence detection in rooms up to 40 m². mmWave sensors handle bigger spaces and can count people, typically within ±1 at any given moment.
Can we automatically release no-show meetings?
Yes. Combine the PIR signal with a calendar integration (Google, Microsoft 365, Pronestor) and the platform will release the room after a grace period; the default is 10 minutes.
Can we monitor a home office?
We strongly advise against it. Employer monitoring of home workspaces is legally fraught and culturally corrosive. Focus on corporate premises and let employees self-report home setups if they wish.
How long does the data stay around?
Room-level occupancy is retained for 24 months by default. Desk-level data defaults to 6 months and can be configured per room or per desk to match your works-council agreement.
Meeting rooms at the right size: four people in a room for twelve
How large should a meeting room be?
It depends on the meetings you actually hold — and that is precisely what the analysis measures. The general rule is that the distribution of room sizes should resemble the distribution of meeting sizes. If most meetings are two to four people and most rooms seat eight or more, there is an imbalance, whatever the total capacity says.
Can you measure the number of people in a meeting?
Yes, if the room has a sensor per seat. Then the actual number of people present at the same time is known, and the room can feed into meeting size and the right-sizing analysis. If the room has only a motion sensor, only occupied or free is known, and that is marked clearly on the pages.
What are wasted seat hours?
Capacity that was available but never used: the hours when a room was in use with fewer people than it is laid out for. It is the figure that makes the cost of oversized rooms concrete, instead of leaving it to be discussed as a feeling.
Can we test a refit before we carry it out?
Yes, that is what the scenario page is for. You put together a hypothetical list of rooms, run it against your historical meetings, and see what share could have gone ahead, how many would have been left without space, and how much floor area and cost is freed up.
What period should we analyse?
The pages have a 7, 30 or 90-day selector, and for a decision about floor area 90 days is the minimum — preferably more, so that both holiday periods and busy weeks are included. A single week tells you about that week, not about your meeting culture.
Space Management: how many seats are you actually using?
How is occupancy measured?
With presence sensors at the seats. Desk sensors know the actual number of people present at the same time, while Motion sensors (PIR) only know occupied or free. Both count towards how often and when something is used — but only per-seat sensors can say anything about numbers, and therefore about size.
Can we see who is sitting where?
No. The sensors register presence at a seat, not identity. The analyses are about desks, tags and locations — not about people.
How long do we need to measure before the figures can be used?
The history is built overnight, so you have figures from the first few days. For a decision about floor area, though, you should have several months, so that both holiday periods and busy weeks are included. The AI assistant works on the last three months by default and widens the window if you ask about a longer period.
What if we already have a booking system?
Then you know what was reserved. Measurement tells you what was used, and the difference is often considerable. The two can happily live side by side — the booking controls access, the measurement controls the decision about how much space you need.
Can we filter by department?
Yes, using tags on the desks. On the floor plan you can highlight one or more tags so those desks stand out in full colour while the rest are dimmed, and in the charts several tags can be stacked with a combined line on top. If you select several tags, the overlap sums higher than the total — that is deliberate, so shared seats are shown honestly.
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